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List: publib
Subject: Re: [PubLib] Study Room Reservations
From: Meg VanPatten <megv () BVILLE ! LIB ! NY ! US>
Date: 2018-05-25 14:13:09
Message-ID: BN6PR15MB16846C0955D7CD8BF35CF4AFA3690 () BN6PR15MB1684 ! namprd15 ! prod ! outlook ! com
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Before subscribing to Library Insight we used a notebook where there was a sheet for \
each day and it was broken into rows of one out time blocks and columns with the each \
column representing a room. We only booked the meeting rooms not the study rooms. \
The study rooms were always 1st come 1st served.
In our old building where we had just one room there was a large calendar that had \
one month per page on the wall behind the circ desk and all room bookings were \
written on that calendar. In all cases one or two people were in charge of signing \
folks up for the room. We did the same in the new building, and still do it in terms \
of confirming when folks request a room, to be sure that the request was in line with \
the policy.
In all cases if someone came in to use a meeting room right away they have to ask at \
the desk first.
On rare occasion we would need to use a study room and we would put a sign on the \
door that morning stating that the room was not available during ?? to ?? time. \
Other than that we always say the study rooms are first come first wever and they \
cannon be booked.
************************
Margaret (Meg) Van Patten
Director
Baldwinsville Public Library
33 East Genesee Street
Baldwinsville, New York 13027
315-635-5631 (voice)
315-635-6760 (fax)
www.bville.lib.ny.us
________________________________
From: publib <PUBLIB@OCLCLISTS.ORG> on behalf of Becky Isbell \
<dir@BROWNWOODPUBLICLIBRARY.COM>
Sent: Friday, May 25, 2018 9:39 AM
To: PUBLIB@OCLCLISTS.ORG
Subject: [PubLib] Study Room Reservations
Hello,
I know there's been a lot of talk about using software, etc., to reserve
library meeting rooms.
However, I am a small library with one study room. Occasionally, it is
reserved, but this is pretty rare. Mostly, it's first-come-first-served.
For small libraries in situations like this, does anyone have any good
suggestions on reserving the room? A few of the problems I'm running into:
1. How do I let people know the room is reserved? We've printed a sign
and put it up next to the door, but the sign gets worn and sometimes
people reserve it a month in advance. Hate to leave a sign up for a
month or two. With it so far in advance, it can be easy to forget to
check a calendar and say "today there's a reservation--need to put up a
sign."
2. Is there a better way to make reservations? We've had a calendar
before, but sometimes we'll go months without a reservation and it gets
forgotten.
3. Does anyone have something like a room calendar that people can write
in their own reservations? I'd worry about people reserving the room
constantly, messing with it, etc. And also privacy of others.
I don't want to purchase software for one little study room, but is
there some free online calendar software that we can use and everyone
else can check?
Thank you,
Becky
--
Becky Isbell
Director, Brownwood Public Library
600 Carnegie St., Brownwood, TX 76801
(325) 646-0155
---
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<div id="divtagdefaultwrapper" \
style="font-size:12pt;color:#000000;font-family:Calibri,Helvetica,sans-serif;" \
dir="ltr"> <p style="margin-top: 0px; margin-bottom: 0px;">Before subscribing to \
Library Insight we used a notebook where there was a sheet for each day and it was \
broken into rows of one out time blocks and columns with the each column representing \
a room. We only booked the meeting rooms not the study rooms. The study \
rooms were always 1st come 1st served. </p>
<p style="margin-top: 0px; margin-bottom: 0px;"><br>
</p>
<p style="margin-top: 0px; margin-bottom: 0px;">In our old building where we had just \
one room there was a large calendar that had one month per page on the wall behind \
the circ desk and all room bookings were written on that calendar. In all cases \
one or two people were in charge of signing folks up for the room. We did the \
same in the new building, and still do it in terms of confirming when folks request a \
room, to be sure that the request was in line with the policy.</p> <p \
style="margin-top: 0px; margin-bottom: 0px;"><br> </p>
<p style="margin-top: 0px; margin-bottom: 0px;">In all cases if someone came in to \
use a meeting room right away they have to ask at the desk first. \
</p> <p style="margin-top: 0px; margin-bottom: 0px;"><br>
</p>
<p style="margin-top: 0px; margin-bottom: 0px;"><span>On rare occasion we would need \
to use a study room and we would put a sign on the door that morning stating that the \
room was not available during ?? to ?? time.</span> Other than that we always \
say the study rooms are first come first wever and they cannon be booked.<br>
</p>
<p style="margin-top: 0px; margin-bottom: 0px;"><br>
</p>
<div id="Signature">
<div id="divtagdefaultwrapper" style="color: rgb(0, 0, 0); font-family: \
Calibri,Arial,Helvetica,sans-serif,'EmojiFont','Apple Color Emoji', 'Segoe UI Emoji', \
NotoColorEmoji, 'Segoe UI Symbol', 'Android Emoji', EmojiSymbols; font-size: 12pt; \
background-color: rgb(255, 255, 255);"> <p>************************</p>
<p>Margaret (Meg) Van Patten</p>
<p>Director</p>
<p>Baldwinsville Public Library</p>
<p>33 East Genesee Street</p>
<p>Baldwinsville, New York 13027</p>
<p>315-635-5631 (voice)</p>
<p>315-635-6760 (fax)</p>
<p><br>
</p>
<p>www.bville.lib.ny.us<br>
</p>
</div>
</div>
<br>
<br>
<div style="color: rgb(0, 0, 0);">
<hr tabindex="-1" style="width: 98%; display: inline-block;">
<div id="divRplyFwdMsg" dir="ltr"><font color="#000000" face="Calibri, sans-serif" \
style="font-size: 11pt;"><b>From:</b> publib <PUBLIB@OCLCLISTS.ORG> on behalf \
of Becky Isbell <dir@BROWNWOODPUBLICLIBRARY.COM><br> <b>Sent:</b> Friday, May \
25, 2018 9:39 AM<br> <b>To:</b> PUBLIB@OCLCLISTS.ORG<br>
<b>Subject:</b> [PubLib] Study Room Reservations</font>
<div> </div>
</div>
<div class="BodyFragment"><font size="2"><span style="font-size: 11pt;">
<div class="PlainText">Hello,<br>
<br>
I know there's been a lot of talk about using software, etc., to reserve <br>
library meeting rooms.<br>
<br>
However, I am a small library with one study room. Occasionally, it is <br>
reserved, but this is pretty rare. Mostly, it's first-come-first-served.<br>
<br>
For small libraries in situations like this, does anyone have any good <br>
suggestions on reserving the room? A few of the problems I'm running into:<br>
<br>
1. How do I let people know the room is reserved? We've printed a sign <br>
and put it up next to the door, but the sign gets worn and sometimes <br>
people reserve it a month in advance. Hate to leave a sign up for a <br>
month or two. With it so far in advance, it can be easy to forget to <br>
check a calendar and say "today there's a reservation--need to put up a <br>
sign."<br>
2. Is there a better way to make reservations? We've had a calendar <br>
before, but sometimes we'll go months without a reservation and it gets <br>
forgotten.<br>
3. Does anyone have something like a room calendar that people can write <br>
in their own reservations? I'd worry about people reserving the room <br>
constantly, messing with it, etc. And also privacy of others.<br>
<br>
I don't want to purchase software for one little study room, but is <br>
there some free online calendar software that we can use and everyone <br>
else can check?<br>
<br>
Thank you,<br>
Becky<br>
<br>
<br>
-- <br>
Becky Isbell<br>
Director, Brownwood Public Library<br>
600 Carnegie St., Brownwood, TX 76801<br>
(325) 646-0155<br>
<br>
<br>
---<br>
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