[prev in list] [next in list] [prev in thread] [next in thread]
List: publib
Subject: [Publib] Electronic sign-in policy for personnel
From: "Judy Jerome" <jjerome () midyork ! org>
Date: 2011-08-31 13:34:25
Message-ID: 001901cc67e2$b35147a0$19f3d6e0$ () org
[Download RAW message or body]
[Attachment #2 (multipart/related)]
[Attachment #4 (multipart/alternative)]
All:
We have just switched from a paper based sign-in/time sheet system to an
electronic fingerprint sign-in system. It's working well and the
calculation of time in and out, vacation etc is much easier with a digital
file.
However, we need to change our policy now to fit this new system. Currently
the section in our personnel policy is this:
39.0 TIME SHEETS
39.1 Mandatory time sheets will be maintained by each employee with time
recorded in 15 minute increments.
39.2 Employees are required to report actual work and/or leave hours on
his/her time sheets, including accurately recording the beginning and ending
time of his/her work day.
39.3 Time worked must be reported accurately on the date that such work was
performed and the completed time sheet must be signed by the employee.
39.4 Submission of fraudulent time sheets constitutes misuse of public funds
and will be subject to disciplinary action
And the weekly time sheet has the following at the end of each sheet with a
required signature and a date: I hereby certify that the hours recorded are
complete and accurately reflect my hours worked. Also, that I took the meal
and rest periods I am entitled to by law.
Has anyone changed their policies to reflect biometric sign-ins like ours?
And what was your wording? And what about the weekly affirmation that every
employee used to sign? I could just have them sign a piece of paper each
week but part of the rationale here was to eliminate paper.
Thoughts and ideas requested.
Many thanks,
Judy
Judith A. Jerome, Director
Dunham Public Library
76 Main St.
Whitesboro, NY 13492
(315.736.9734
(315.736.3265 (fax)
(315.527.1277 (cell)
www.whitesborolibrary.org
* jjerome@midyork.org
Skype: jerome,judy
<http://www.facebook.com/#!/DunhamPublicLibrary>
[Attachment #7 (text/html)]
<html xmlns:v="urn:schemas-microsoft-com:vml" \
xmlns:o="urn:schemas-microsoft-com:office:office" \
xmlns:w="urn:schemas-microsoft-com:office:word" \
xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" \
xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type \
content="text/html; charset=us-ascii"><meta name=Generator content="Microsoft Word 12 \
(filtered medium)"><!--[if !mso]><style>v\:* {behavior:url(#default#VML);} o\:* \
{behavior:url(#default#VML);} w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{mso-style-priority:99;
mso-style-link:"Balloon Text Char";
margin:0in;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:"Tahoma","sans-serif";}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri","sans-serif";
color:windowtext;}
span.BalloonTextChar
{mso-style-name:"Balloon Text Char";
mso-style-priority:99;
mso-style-link:"Balloon Text";
font-family:"Tahoma","sans-serif";}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="2050" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div \
class=WordSection1><p class=MsoNormal>All:<o:p></o:p></p><p \
class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We have just switched from a \
paper based sign-in/time sheet system to an electronic fingerprint sign-in \
system. It’s working well and the calculation of time in and out, \
vacation etc is much easier with a digital file.<o:p></o:p></p><p \
class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>However, we need to change \
our policy now to fit this new system. Currently the section in our personnel \
policy is this:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p \
class=MsoNormal style='margin-left:.5in'><i>39.0 <b>TIME \
SHEETS</b> \
<o:p></o:p></i></p><p class=MsoNormal \
style='margin-left:.5in'><i><o:p> </o:p></i></p><p class=MsoNormal \
style='margin-left:.5in'><i>39.1 Mandatory time sheets will be maintained by each \
employee with time recorded in 15 minute increments. <o:p></o:p></i></p><p \
class=MsoNormal style='margin-left:.5in'><i><o:p> </o:p></i></p><p \
class=MsoNormal style='margin-left:.5in'><i>39.2 Employees are required to report \
actual work and/or leave hours on his/her time sheets, including accurately recording \
the beginning and ending time of his/her work day. <o:p></o:p></i></p><p \
class=MsoNormal style='margin-left:.5in'><i><o:p> </o:p></i></p><p \
class=MsoNormal style='margin-left:.5in'><i>39.3 Time worked must be reported \
accurately on the date that such work was performed and the completed time sheet must \
be signed by the employee. <o:p></o:p></i></p><p class=MsoNormal \
style='margin-left:.5in'><i><o:p> </o:p></i></p><p class=MsoNormal \
style='margin-left:.5in'><i>39.4 Submission of fraudulent time sheets constitutes \
misuse of public funds and will be subject to disciplinary \
action<o:p></o:p></i></p><p class=MsoNormal><o:p> </o:p></p><p \
class=MsoNormal>And the weekly time sheet has the following at the end of each sheet \
with a required signature and a date: <i>I hereby certify that the hours \
recorded are complete and accurately reflect my hours worked. Also, that I took \
the meal and rest periods I am entitled to by law. </i><o:p></o:p></p><p \
class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Has anyone changed their \
policies to reflect biometric sign-ins like ours? And what was your \
wording? And what about the weekly affirmation that every employee used to \
sign? I could just have them sign a piece of paper each week but part of the \
rationale here was to eliminate paper.<o:p></o:p></p><p \
class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thoughts and ideas \
requested.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p \
class=MsoNormal>Many thanks,<o:p></o:p></p><p class=MsoNormal>Judy<o:p></o:p></p><p \
class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Judith A. Jerome, \
Director<o:p></o:p></p><p class=MsoNormal>Dunham Public Library<o:p></o:p></p><p \
class=MsoNormal>76 Main St.<o:p></o:p></p><p class=MsoNormal>Whitesboro, NY \
13492<o:p></o:p></p><p class=MsoNormal><span \
style='font-family:Wingdings;color:#074B88'>(</span>315.736.9734 \
<o:p></o:p></p><p class=MsoNormal><span \
style='font-family:Wingdings;color:#074B88'>(</span>315.736.3265 \
(fax)<o:p></o:p></p><p class=MsoNormal><span \
style='font-family:Wingdings;color:#074B88'>(</span>315.527.1277 \
(cell)<o:p></o:p></p><p class=MsoNormal>www.whitesborolibrary.org<o:p></o:p></p><p \
class=MsoNormal><span style='font-family:Wingdings;color:#074B88'>*</span><span \
style='font-family:"Times New Roman","serif";color:#074B88'> \
</span>jjerome@midyork.org<o:p></o:p></p><p class=MsoNormal>Skype: \
jerome,judy<o:p></o:p></p><p class=MsoNormal><a \
href="http://www.facebook.com/#!/DunhamPublicLibrary"><span \
style='color:windowtext;text-decoration:none'><img border=0 width=149 height=46 \
id="Picture_x0020_1" \
src="cid:image001.png@01CC67C0.0697DFA0"></span></a><o:p></o:p></p><p \
class=MsoNormal><o:p> </o:p></p></div></body></html>
["image001.png" (image/png)]
_______________________________________________
Publib mailing list
Publib@webjunction.org
https://lists.webjunction.org/mailman/listinfo/publib
[prev in list] [next in list] [prev in thread] [next in thread]
Configure |
About |
News |
Add a list |
Sponsored by KoreLogic