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List:       kde-commits
Subject:    www/sites/kde-ev/akademy
From:       Lydia Pintscher <lydia () kde ! org>
Date:       2011-09-27 12:37:27
Message-ID: 20110927123727.B7105AC884 () svn ! kde ! org
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SVN commit 1255765 by lydia:

remove outdated requirements and link to updated pdf instead
CCMAIL: rauch@kde.org

 M  +2 -230    requirements.php  


--- trunk/www/sites/kde-ev/akademy/requirements.php #1255764:1255765
@@ -3,238 +3,10 @@
 include "header.inc";
 ?>
 
-<p>Akademy is the annual meeting of the KDE community. It consists of the
-general assembly of the KDE e.V., a KDE conference and a multi-day hacking
-session for coding, discussing, meeting people, having fun and more.</p>
-
-<p>Alternative formats are possible, but this one has proven to be successful in
-the past.</p>
-
-<p>The requirements for a location for Akademy are listed below. These
-requirements are based on experience with previous Akademy locations. They are
-not set in stone, but deviating from these requirements will need good reasons
-and some creativity to provide alternative solutions for making Akademy a
-successful and enjoyable event.</p>
-
-<h2>Goal</h2>
-
-<p>The primary goals of Akademy are to act as a community building event for the
-KDE community, to communicate the achievements of the KDE community via the
-conference, and to provide a platform for collaboration with community and
-industry partners. Secondary goals are to engage local people, and to provide
-space for getting together to write code.</p>
-
-
-<h2>Format</h2>
-
-<ul>
-<li>Two-day KDE conference (Saturday/Sunday), 350 people.</li>
-<li>One-day KDE e.V. meeting (Monday), 80 people.</li>
-<li>Five-day hacking session (Monday to Friday), 350 people at the start,
-250 people at the end.</li>
-<li>Social program like a reception, party and optionally a sight-seeing
-tour.</li>
-</ul>
-
-<p>The number of participants can't be predicted exactly and depends on the
-location. The numbers above are based on the participation at the 2008 Akademy
-in Belgium.</p>
-
-
-<h2>Local organization</h2>
-
-<p>Essential to successful organization of Akademy is a strong local team with
-enough hands and time do take care of all the bits and pieces of organization of
-a big vibrant international event. The KDE community is nice to get along with,
-but it's a very energetic community, and there are tons of little details, which
-have to be taken care of. So prepare for some sleep deprivation.</p>
-
-<p>The Organizer acts as the main contact for the meeting preparations. He must
-be available to other parties that are helping in the preparations or provide
-services. He (or she, as in some previous events) must be prepared to be an
-almost full-time meeting coordinator especially in the last couple of days
-before the actual conference. From experience, the Organizer can expect to work
-5-10 hours/week on preparations, and will need to be able to round up local
-supporters from e.g. Linux User Groups.</p>
-
-<p>KDE e.V. will assist with procedures, advice and organization (e.g. managing
-the travel grants).</p>
-
-<p>Local activists: It is absolutely mandatory that the conference be supported
-by local activists (like a LUG or similar) for registration, network
-administration, security, and other tasks. Good press contacts are also helpful.
-Experience has shown that at least 8-10 volunteer helpers are needed, and KDE
-e.V. is not in a position to pay salaries for that.</p>
-
-
-<h2>Date</h2>
-
-<p>Akademy should take place in the (northern hemisphere) summer.</p>
-
-<p>Depending on the location it should be considered if the date has an impact
-on lodging and travel costs.</p>
-
-
-<h2>Travel</h2>
-
-<p>Reasonably easy to reach by public transportation, i.e., preferably near a
-major airport. Coach shuttles from an airport to the site are of course possible
-and welcome, but need to be sponsored.</p>
-
-<p>Immigration procedures: the hosting country's immigration laws and procedures
-should not exclude any KDE contributor from attending. It is a plus if the
-hosting country does not have complicated and expensive visa procurement
-procedures for the majority of the participants (who will be from the EU and the
-US/Canada). For participants from other countries, getting a visa must be
-reasonably possible.</p>
-
-<p>Travel must be affordable for the majority of people or there needs to be
-extra sponsoring.</p>
-
-<p>Some rough statistics based on the KDE e.V. membership: 75% of the people
-come from Europe (35% from Germany) and 15% from North America.</p>
-
-<h2>Infrastructure</h2>
-
-<h3>Accommodation</h3>
-
-<p>Accommodation must be available for something like 350 persons during the
-peak days.
-A good part of participants prefers a low cost option which should cost around
-25 EUR. It would be nice if there also would be available a mid-range variant
-around 50 EUR. Additionally a list of hotels near the conference venue is needed
-for participants preferring a specific choice.
-It's advisable to not organize Akademy at the same time as any
-other major cultural event or conference takes places that might put a lot of
-pressure on available accommodation. </p>
-
-<h3>Transportation</h3>
-
-<p>It is a big plus if the accommodation is within walking distance of the
-conference and hacking session site; if it is not, there must be safe public
-transportation (even in the evenings) or cheap taxis, or a sponsored shuttle
-service.</p>
-
-<h3>Food</h3>
-
-<p>Cheap (but not entirely deadly) food should be available, developers
-should be able to live on EUR 20/USD 25 per day for food.</p>
-
-<p>It is preferable if food is available near the conference and hacking session
-site and it doesn't take too much time to get something to eat.</p>
-
-<p>Availability of drinks at the Akademy site is a must. Free water would be
-nice.</p>
-
-<p>A variety of dietary options should easily be available, especially
-vegetarian.</p>
-
-<h3>Safety</h3>
-
-<p>There must be no imminent safety threats in or around the conference site or
-between the conference site and the accomodation.</p>
-
-<h3>Public Infrastructure</h3>
-
-<p>It is a plus if the conference and hacking session location as well as the
-accommodation are not too remote from other public places i.e restaurants,
-cafee, pub, shops. On the other hand the environment shouldn't be too
-distractive.</p>
-
-<h3>Meeting and Conference Rooms</h3>
-
-<h4>Conference</h4>
-
-<ul>
-<li>One big room for 400 people for events for all participants
-(keynote etc.)</li>
-<li>Rooms for two parallel sessions, 200 people each.</li>
-<li>A room for a possible third session is a plus.</li>
-<li>Projectors in all rooms.</li>
-<li>Microphones, speakers in all rooms.</li>
-<li>It should be possible to connect the audio output of a computer to the
-speakers.</li>
-<li>Video recording of the talks would be nice, live streaming even better.</li>
-<li>Reliable network access for the speakers is required.</li>
-<li>Wireless network access in the conference rooms is a plus.</li>
-</ul>
-
-<h4>KDE e.V. General Assembly</h4>
-
-<ul>
-<li>One room for at least 80 people for a full day.</li>
-<li>Microphones and speakers.</li>
-<li>Projector is required.</li>
-</ul>
-
-<h4>Coding marathon</h4>
-
-<ul>
-<li>Hacking area for at least 300 people.</li>
-<li>Reliable and fast internet access at least 8MBit/s; more is better and will
-be saturated.</li>
-<li>Cable-bound and wireless network should be available.</li>
-<li>The hacking rooms should optimally available all day and night (or with a
-well-announced unavailability between something like 1am and 8am).</li>
-<li>Additional rooms for BoF sessions and other meetings. 3 or 4 rooms. At least
-one of the rooms should be big enough for something like 100 people. Whiteboards,
-flip charts should be available in these rooms. Projectors are a
-plus but not absolutely required.</li>
-<li>Additional room suited for a conference track during the coding marathon for
-something like 150 people. Projector required.</li>
-</ul>
-
-<h3>Computers</h3>
-
-<ul>
-<li>Most people will bring their own laptops, but for something like 20 people
-there should be computers available for internet access and hacking.</li>
-<li>It might be nice to have a couple of big machines serving as a compile
-cluster.</li>
-</ul>
-
-<h3>Network and Power</h3>
-
-<p>Easy and reliable access to the Internet during the full time of Akademy is a
-must. The KDE community is very demanding in terms of network, so prepare for
-more than you would expect. Keep in mind that almost everybody will come with a
-laptop, so wireless network and enough power outlets to recharge batteries are
-mandatory. Additional wired network at least in the hacking rooms is highly
-recommended.
+<p>
+Please see the <a href="CallforHosts_2012.pdf">detailed requirements pdf</a> for \
more information about what it needs to host Akademy.  </p>
 
-
-<h2>Budget</h2>
-
-<p>The conference has mainly to be paid by sponsorship. There should be no
-conference fee. Meeting rooms, technical infrastructure and internet access have
-to be sponsored, preferably by local organisations.</p>
-
-<p>KDE e.V. is able to pay travel for KDE e.V. members, speakers and some other
-attendants who need that, if
-traveling isn't too expensive. For locations outside Europe we probably would
-need significant extra sponsorship.</p>
-
-<p>KDE e.V. pays a maximum of 25 EUR for accommodation for sponsored
-participants who need that. Food usually isn't sponsored.</p>
-
-
-<h2>Sponsors</h2>
-
-<p>Sponsors are an absolute must. Sponsoring must include the conference site
-(if it costs money), the equipment, and parts of the travel grants. Travel
-grants were about 25000 EUR for Akademy 2008, and about 30000 EUR for Akademy
-2009.</p>
-
-<p>If the conference location is going to be outside Europe, we can expect
-a much higher need for travel grants (at least 2-3 times as much). Sponsoring of
-other costs (like food or accommodation) is of course also much appreciated.</p>
-
-<p>It's best, if sponsoring for local infrastructure, like venue and network, is
-covered by local sponsors recruited by the local organization team. KDE e.V.
-takes care of additional sponsors, in particular for covering the travel
-support.</p>
-
 <?php
 include "footer.inc";
 ?>


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