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List:       kde-commits
Subject:    www/sites/kde-ev/akademy
From:       Cornelius Schumacher <schumacher () kde ! org>
Date:       2008-03-22 0:27:04
Message-ID: 1206145624.155554.30772.nullmailer () svn ! kde ! org
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SVN commit 788629 by cschumac:

Decent line breaks.


 M  +75 -27    requirements.php  


--- trunk/www/sites/kde-ev/akademy/requirements.php #788628:788629
@@ -10,11 +10,11 @@
 <p>Alternative formats are possible, but this one has proven to be successful in
 the past.</p>
 
-<p>The requirements for a location for aKademy are listed below. These requirements
-are based on experience with previous aKademy locations. They are not set in
-stone, but deviating from these requirements will need good reasons and some
-creativity to provide alternative solutions for making aKademy a successful and
-enjoyable event.</p>
+<p>The requirements for a location for aKademy are listed below. These
+requirements are based on experience with previous aKademy locations. They are
+not set in stone, but deviating from these requirements will need good reasons
+and some creativity to provide alternative solutions for making aKademy a
+successful and enjoyable event.</p>
 
 
 <h2>Format</h2>
@@ -22,7 +22,8 @@
 <ul>
 <li>Two-day KDE conference (Saturday/Sunday), 200 people.</li>
 <li>One-day KDE e.V. meeting (Monday), 75 people.</li>
-<li>Five-day hacking session (Monday to Friday), 150 people at the start, 70 people \
at the end.</li> +<li>Five-day hacking session (Monday to Friday), 150 people at the \
start, +70 people at the end.</li>
 <li>Social program like a reception, party and/or a sight-seeing tour.</li>
 </ul>
 
@@ -33,39 +34,73 @@
 
 <h2>Local organization</h2>
 
-<p>The previous meetings where prepared mostly by a small team of people who were \
physically present or close to the meeting location. Usually, immediately after the \
opening of the conference, those people are in a very poor state, because the meeting \
preparations create an  immense workload. This is why the availability of a team with \
enough hands and enough time is the one most important criteria to select the \
location.</p> +<p>The previous meetings where prepared mostly by a small team of \
people who +were physically present or close to the meeting location. Usually, \
immediately +after the opening of the conference, those people are in a very poor \
state, +because the meeting preparations create an  immense workload. This is why the
+availability of a team with enough hands and enough time is the one most
+important criteria to select the location.</p>
 
-<p>The Organizer acts as the main contact for the meeting preparations. He must be \
available to other parties that are helping in the preparations or provide services. \
He (or she, as in the last two meetings) must be prepared to be an almost full-time \
meeting coordinator especially in the last couple of days before the actual \
conference. From experience, the Organizer can expect to work 5-10 hours/week on \
preparations, and will need to be able to round up local supporters from e.g. Linux \
User Groups. KDE e.V. will assist with procedures and organization (e.g. managing the \
travel grants) to the extent possible.</p> +<p>The Organizer acts as the main contact \
for the meeting preparations. He must +be available to other parties that are helping \
in the preparations or provide +services. He (or she, as in the last two meetings) \
must be prepared to be an +almost full-time meeting coordinator especially in the \
last couple of days +before the actual conference. From experience, the Organizer can \
expect to work +5-10 hours/week on preparations, and will need to be able to round up \
local +supporters from e.g. Linux User Groups. KDE e.V. will assist with procedures \
and +organization (e.g. managing the travel grants) to the extent possible.</p>
 
-<p>Local activists: It is absolutely mandatory that the conference be supported by \
local activists (like a LUG or similar) for registration, network administration, \
security, and other tasks. Good press contacts are also helpful. Experience has shown \
that at least 8-10 volunteer helpers are needed, and KDE e.V. is not in a position to \
pay salaries.</p> +<p>Local activists: It is absolutely mandatory that the conference \
be supported +by local activists (like a LUG or similar) for registration, network
+administration, security, and other tasks. Good press contacts are also helpful.
+Experience has shown that at least 8-10 volunteer helpers are needed, and KDE
+e.V. is not in a position to pay salaries.</p>
 
 
 <h2>Date</h2>
 
-<p>aKademy 2008 should take place in the (northern hemisphere) summer of 2008.</p>
+<p>aKademy 2008 should take place in the (northern hemisphere) summer of
+2008.</p>
 
-<p>Depending on the location it should be considered if the date has an impact on \
lodging and travel costs.</p> +<p>Depending on the location it should be considered \
if the date has an impact +on lodging and travel costs.</p>
 
 <h2>Travel</h2>
 
-<p>Reasonably easy to reach by public transportation, i.e., preferably near a major \
airport. Coach shuttles from an airport to the site are of course possible and \
welcome, but need to be sponsored.</p> +<p>Reasonably easy to reach by public \
transportation, i.e., preferably near a +major airport. Coach shuttles from an \
airport to the site are of course possible +and welcome, but need to be \
sponsored.</p>  
 <p>Immigration procedures: the hosting country's immigration laws and procedures
-should not exclude any KDE contributor from attending. It is a plus if the hosting \
country does not have complicated and expensive visa procurement procedures for the \
majority of the participants (who will be from the EU and the US/Canada). For \
participants from other countries, getting a visa must be reasonably possible.</p> \
+should not exclude any KDE contributor from attending. It is a plus if the +hosting \
country does not have complicated and expensive visa procurement +procedures for the \
majority of the participants (who will be from the EU and the +US/Canada). For \
participants from other countries, getting a visa must be +reasonably possible.</p>
 
-<p>Travel must be affordable for the majority of people or there needs to be extra \
sponsoring.</p> +<p>Travel must be affordable for the majority of people or there \
needs to be +extra sponsoring.</p>
 
-<p>Some rough statistics based on the KDE e.V. membership: 75% of the people come \
from Europe (50% from Germany) and 15% from North America.</p> +<p>Some rough \
statistics based on the KDE e.V. membership: 75% of the people +come from Europe (50% \
from Germany) and 15% from North America.</p>  
 <h2>Infrastructure</h2>
 
 <h3>Accommodation</h3>
 
-<p>Accommodation must be available for up to 200 persons during the peak days, and \
should not cost more than EUR 20/USD 25 per night including breakfast. There also \
should be hotels available for people preferring some more comfort for a higher \
price. It's advisable to not organize aKademy at the same time as any other major \
cultural event or conference takes places that might put a lot of pressure on \
available accommodation. </p> +<p>Accommodation must be available for up to 200 \
persons during the peak days, +and should not cost more than EUR 20/USD 25 per night \
including breakfast. There +also should be hotels available for people preferring \
some more comfort for a +higher price. It's advisable to not organize aKademy at the \
same time as any +other major cultural event or conference takes places that might \
put a lot of +pressure on available accommodation. </p>
 
 <h3>Transportation</h3>
 
-<p>It is a plus if the accommodation is within walking distance of the conference \
and hacking session site; if it is not, there must be safe public transportation \
(even in the evenings) or cheap taxis, or a sponsored shuttle service.</p> +<p>It is \
a plus if the accommodation is within walking distance of the +conference and hacking \
session site; if it is not, there must be safe public +transportation (even in the \
evenings) or cheap taxis, or a sponsored shuttle +service.</p>
 
 <h3>Food</h3>
 
@@ -75,9 +110,11 @@
 <p>It is preferable if food is available near the conference and hacking session
 site and it doesn't take too much time to get something to eat.</p>
 
-<p>Availability of drinks at the aKademy site is a must. Free water would be \
nice.</p> +<p>Availability of drinks at the aKademy site is a must. Free water would \
be +nice.</p>
 
-<p>A variety of dietary options should easily be available, especially \
vegetarian.</p> +<p>A variety of dietary options should easily be available, \
especially +vegetarian.</p>
 
 
 <h3>Safety</h3>
@@ -96,12 +133,14 @@
 <h4>Conference</h4>
 
 <ul>
-<li>One big room for at least 150 people for events for all participants (keynote \
etc.)</li> +<li>One big room for at least 150 people for events for all participants
+(keynote etc.)</li>
 <li>Rooms for two parallel sessions.</li>
 <li>A room for a possible third session is a plus.</li>
 <li>Projectors in all rooms.</li>
 <li>Microphones, speakers in all rooms.</li>
-<li>It should be possible to connect the audio output of a computer to the \
speakers.</li> +<li>It should be possible to connect the audio output of a computer \
to the +speakers.</li>
 <li>Video recording of the talks would be nice, live streaming even better.</li>
 <li>Reliable network access for the speakers is required.</li>
 <li>Wireless network access in the conference rooms is a plus.</li>
@@ -119,11 +158,14 @@
 
 <ul>
 <li>Hacking area for at least 120 people.</li>
-<li>Reliable and fast internet access at least 8MBit/s; more is better and will be \
saturated.</li> +<li>Reliable and fast internet access at least 8MBit/s; more is \
better and will +be saturated.</li>
 <li>Cable-bound and wireless network should be available.</li>
-<li>The hacking rooms should available all day and night (or with a well-announced \
unavailability between something like 1am and 8am).</li> +<li>The hacking rooms \
should available all day and night (or with a +well-announced unavailability between \
something like 1am and 8am).</li>  <li>Additional rooms for BoF sessions and other \
                meetings. 3 or 4 rooms. At least
-one of the rooms should be big enough for something like 80 people. Whiteboards, \
flip charts should be available in these rooms. Projectors are a +one of the rooms \
should be big enough for something like 80 people. Whiteboards, +flip charts should \
be available in these rooms. Projectors are a  plus but not absolutely required.</li>
 </ul>
 
@@ -139,7 +181,9 @@
 
 <h2>Budget</h2>
 
-<p>The conference has mainly to be paid by sponsorship. There should be no \
conference fee. Meeting rooms, technical infrastructure and internet access have to \
be sponsored.</p> +<p>The conference has mainly to be paid by sponsorship. There \
should be no +conference fee. Meeting rooms, technical infrastructure and internet \
access have +to be sponsored.</p>
 
 <p>KDE e.V. is able to pay travel for some KDE e.V. members who need that, if
 traveling isn't too expensive. For locations outside Europe we probably would
@@ -150,11 +194,15 @@
 
 <h2>Sponsors</h2>
 
-<p>Sponsors are an absolute must. Sponsoring must include the conference site (if it \
costs money), the equipment, and parts of the travel grants. Travel +<p>Sponsors are \
an absolute must. Sponsoring must include the conference site +(if it costs money), \
the equipment, and parts of the travel grants. Travel  grants were about EUR 8000 \
(USD 10000), for aKademy 2004 at Ludwigsburg and EUR  10000 for aKademy 2005 and \
                2006.
- If the conference location for 2008 is going to be outside Europe, we can expect a \
much higher need for travel grants (at least 4-5 times as much). Sponsoring of other \
costs (like food or accommodation) is of course also much appreciated.</p> +If the \
conference location for 2008 is going to be outside Europe, we can expect +a much \
higher need for travel grants (at least 4-5 times as much). Sponsoring of +other \
costs (like food or accommodation) is of course also much appreciated.</p>  
+
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