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List:       apache-announce
Subject:    =?UTF-8?Q?Re:_The_Apache_Software_Foundation_Operations_Summary:_1_Novem?= =?UTF-8?Q?ber_2020_-_31_J
From:       "Sally Khudairi" <sk () apache ! org>
Date:       2021-03-22 13:22:11
Message-ID: 636d95a0-886a-45a7-b88b-3e50d4e9942d () www ! fastmail ! com
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Video highlights of the ASF Q3 FY2021 Report are now available at \
https://youtu.be/S6FWqAuA_8M 

Many thanks for sharing!

= = =

On Mon, Mar 15, 2021, at 11:23, Sally Khudairi wrote:
> [this report is available online at https://s.apache.org/Q3FY2021 ]
> 
> FOUNDATION OPERATIONS SUMMARY
> 
> Third Quarter, Fiscal Year 2021 (November 2020 - January 2021)
> 
> "We're proud to be a part of the ASF community and look forward to 
> continued support of its mission to provide Open Source software for 
> the public good."
> —Joel Marcey, Open Source Developer Advocate and Ecosystem Lead at 
> Facebook (ASF Platinum Sponsor)
> 
> 
> 
> > Conferences and Events http://apachecon.com/ 
> 
> We held no events during the reporting period.
> 
> We have begun discussion of dates and details for ApacheCon 2021, and 
> expect to have an announcement by March 1st. This event will, once 
> again, be an online-only event.
> 
> Please watch @apachecon (on Twitter) for that announcement.
> 
> 
> > Community Development http://community.apache.org/ 
> 
> During December an Apache Roadshow China was held in conjunction with 
> COSCon. The event was a great success and we are looking forward to 
> participation at future events.
> 
> A key theme this quarter was communication and ensuring our community 
> was being kept informed of what is happening. As a result, we have been 
> experimenting with a new format for the Apache News Roundup have been 
> trialling it with the community. A range of short videos have been 
> created focussed on different but hopefully useful topics. Feedback 
> from the community has been extremely positive.
> 
> We applied for and were accepted for an online booth at FOSDEM. 
> Throughout January most of our efforts were focussed on preparing for 
> our participation at FOSDEM. Even with the very short timeframe,  
> several of our volunteers worked quickly and efficiently to put 
> together an online presence for us during the event.
> 
> A request has been received to try and establish an Apache Local 
> Community (ALC) in Nigeria so we are currently looking for an ASF 
> member or PMC members from any Apache project that live locally that 
> can become the main point of contact. These are part of the minimum 
> requirements for governance when establishing a new ALC group.
> 
> We are in the final stages of our Google Summer of Code (GSoC) 
> application so have also been gathering ideas from our projects.
> 
> Our mailing list has seen a large increase in traffic this quarter. 
> Some of the increase is related to GSoC proposal requests being 
> received from our projects. Yet even with the break for the holidays, 
> it was good to see our discussion activity grow.  
> 
> 
> > Committers and Contributions \
> > http://apache.org/licenses/contributor-agreements.html 
> 
> Over the past quarter, 1,424 contributors committed 64,101 changes that 
> amount to 35,706,852 lines of code across Apache projects. The top 5 
> contributors, in order, were: Andrea Cosentino (1,544 commits), Xiang 
> Xiao (1,301 commits), Jean-Baptiste Onofré (971 commits), Kaxil Naik 
> (907 commits), and Gary Gregory (878 commits).
> 
> All individuals who are granted write access to the Apache repositories 
> must submit an Individual Contributor License Agreement (ICLA). 
> Corporations that have assigned employees to work on Apache projects as 
> part of an employment agreement may sign a Corporate CLA (CCLA) for 
> contributing intellectual property via the corporation. Individuals or 
> corporations donating a body of existing software or documentation to 
> one of the Apache projects need to execute a formal Software Grant 
> Agreement (SGA) with the ASF.
> 
> During Q3 FY2021, the ASF Secretary processed 198 ICLAs, 4 CCLAs, and 
> 16 Software Grants. History of Apache committer growth can be seen at 
> https://projects.apache.org/timelines.html
> 
> 
> 
> > Brand Management http://apache.org/foundation/marks/ 
> 
> Operations —the work of the Brand Management team falls broadly into 
> one of four categories:
> 
> providing advice to projects
> granting permission to use our marks
> trademark transfers and registrations
> addressing potential infringements of our marks
> As with previous quarters we provided both Apache projects and external 
> parties with advice on the correct use of Apache marks in a range of 
> scenarios including branding of YouTube channels, Docker images 
> Registrations, publishing, translations of project websites, tshirts, 
> and stickers. The COVID-19 pandemic doesn't appear to reduced the 
> number of project related events although all of the ones approves this 
> quarter were, unsurprisingly, on-line events.
> 
> This quarter we worked with the KAFKA project and counsel to develop a 
> KAFKA specific branding policy for KAFKA clients and connectors.
> 
> Another element of the advice we provide is naming advice for podlings. 
> This quarter we provided advice to a project considering applying to 
> join the Apache incubator and to three podlings.
> 
> Other advice provided this quarter included advice on using non-ASF 
> logos on a project website and whether or not a project's mark was 
> registered. We also rejected a mid-directed infringement claim for a 
> non-ASF controlled website that just happened to be hosted on httpd.
> 
> Registrations
> 
> This quarter we started the process of updating the official ASF 
> address associated with our registrations. There are costs associated 
> with this process but we still anticipate brand expenditure for this 
> year to remain within budget.
> 
> The APACHE IGNITE registration for China completed this quarter.
> 
> The registrations for APACHE and APACHE FLINK in China, BROOKLYN in the 
> US continued to progress this quarter. 
> 
> We worked with counsel and the current registrants to progress the 
> transfer of ownership of the APISIX marks in China and SERVICECOMB 
> marks in the US and EU to the ASF.
> 
> Infringements
> 
> This quarter we saw an increase in people and organisations using 
> derivations of the Apache License, version 2 without changing the 
> primary branding of the license. While we do not object to the creation 
> of such derivative licenses, we do want to ensure that they do not cause
> 
> confusion amongst end-users. Therefore, we monitor for such licenses 
> and work with the authors to ensure that the licenses are clearly 
> branded so that they will not be confused with the Apache License, 
> version 2.
> 
> We have made some progress towards addressing infringing products sold 
> in various online stores but have not yet resolved these issues.
> 
> It is usually members of our project communities who are first to 
> identify potential infringements. This quarter we provided advice to a 
> number of PMCs as to the best approach to take to address a potential 
> infringement.
> 
> And finally…
> 
> The Brand Management team welcomes your comments and suggestions as 
> well as any questions you might have. Please see 
> https://www.apache.org/foundation/marks/contact for our contact details.
> 
> 
> > Security http://apache.org/security/ 
> 
> We continued to work on handling incoming security issues, keeping 
> projects reminded of their outstanding issues, allocation of CVE names, 
> and other general oversight and advice.
> 
> For Q3 we tracked 138 new vulnerability reports across 47 projects. 
> Those reports led to 36 published CVE vulnerabilities.  The previous Q3 
> for comparison was 95 reports leading to 41 CVE.
> 
> We published a security report for calendar year 2020: 
> https://s.apache.org/SecurityReport2020
> 
> The CVE project released a new automation API and the ASF became the 
> first organisation to get a live CVE name using it. Instead of the 
> security team holding a pool of names requested in advance we now 
> allocate them on demand, with the service taking care of emails to the 
> PMC and other previously manual parts of the process.  We released an 
> internal tool providing projects dealing with security issues a way to 
> edit, validate, and submit their entries to Mitre.  We aim to have the 
> CVE database updated within a day of an issue being published. We 
> expect more automation available during 2021 allowing us to streamline 
> the CVE process for projects even further.
> 
> 
> > Privacy http://apache.org/foundation/policies/privacy.html 
> 
> A few questions were answered on the privacy list. Most of the requests 
> were around our use of the mailing lists. It was recommended that any 
> person, who has privacy concerns over mailing list data, is redirected 
> to vp-privacy@ or to the privacy@ list directly (if the request is not 
> sensitive itself).
> 
> A GIT repository was created for working on policies. Apart from that, 
> privacy did not handle critical issues so far. In the next few weeks we 
> will see working drafts for mailing list archives.
> 
> 
> > Treasury and Financial Statement --map against \
> > https://s.apache.org/FY2019AnnualReport 
> 
> The Treasurer, Myrle Krantz, and the Assistant Treasurer, Trevor Grant 
> have contributed to keeping The Foundation in excellent fiscal shape 
> with all tax and compliance forms filed on time. Latest public filings 
> can be found at http://www.apache.org/foundation/records/. We have 
> advised that officers minimize expenses until there is more certainty 
> in global economic outlooks.  Officers have done an excellent job at 
> cost control throughout the fiscal year, and we hope that in the coming 
> fiscal year that the need for austerity will be reduced.
> 
> We transitioned, this quarter, from accounting provided by Virtual to 
> accounting provided by IgniteSpot.  Benefits we have seen from this 
> transition include:
> 
> 
> better transparency into accounting and smoother budgeting processes by 
> moving from QuickBooks Enterprise to QuickBooks Online,
> better automation of our processes via the integration of QuickBooks 
> Online with Bill.com and our banking solutions, and
> reduced costs.
> We are pleased with the enthusiastic support IgniteSpot has provided 
> Fundraising with invoicing and reporting, and we hope to see this 
> continue.  The transition has forced us to examine our internal 
> processes, and given us opportunities to improve them.
> 
> 
> In the process of transitioning accountants, we have also transitioned 
> PEO providers.  We now employ ADP Total Source directly.  In addition 
> we have transitioned to a new physical mailing address and a new 
> registered agent.  We thank Greg Stein, David Nalley, and Ruth Suehle 
> for the truly excellent collaboration which made a change of this 
> extent possible.
> 
> We thank Virtual for their many years of service.  The Apache Software 
> Foundation would not be where we are today without the tireless efforts 
> of Virtual to modernize our accounting processes and make them 
> sustainable.
> 
> In all, the transition has been extremely smooth.  Our books were 
> imported without difficulties.  Thanks to the work Myrle Krantz and 
> Greg Stein performed earlier this year to introduce bill.com, there 
> were no interruptions in our vendor payments.  And thanks to heightened 
> attention by Sally Khudairi, and Daniel Ruggeri and IgniteSpot, there 
> were no interruptions to sponsor invoicing.
> 
> The financial report has a few more details than past quarterly 
> reports.  We have adjusted reporting to include mention of restricted 
> funds.
> 
> ASF Treasury has gone above and beyond to support fundraising this 
> quarter.  In particular, to make possible a two year platinum 
> sponsorship before the end of the sponsor's fiscal year, Myrle Krantz, 
> with support from Greg Stein, and direction from Sally Khudairi 
> interfaced with a sponsor's PO system and generated and submitted last 
> minute estimates and invoices.  This team worked through multiple 
> iterations over the course of several hours on New Year's Eve and New 
> Year's Day to get it right.  This was possible, in part, because the 
> ASF Treasury now has access to our own books via QuickBooks Online.
> 
> We have added a bank account at TDBank to our mix of financial 
> instruments.  The majority of our cash remains in a CDARS account at 
> Boston Private which provides FDIC insurance for the full amount.
> 
> [please see the balance sheet at https://s.apache.org/Q3FY2021 ]
> 
> 
> > Diversity and Inclusion http://diversity.apache.org/
> 
> Diversity & Inclusion
> 
> Q3 of FY2021 focused on wrapping up the first research on the current 
> status of D&I at the ASF, securing funds for one more year of Outreachy 
> internships and planning for FY2022. Below is a breakdown of these 
> accomplishments.
> 
> Wrapping the research on the current status of Diversity and Inclusion 
> at the ASF
> This project was composed of two initiatives: The ASF Community Survey 
> and a User Experience Research for contributors of underrepresented 
> groups. These two initiatives concluded in Q2 and we have a final draft 
> https://cwiki.apache.org/confluence/pages/viewpage.action?pageId=173087952 to be \
> published in multiple channels, such as research publications and conferences like \
> ApacheCon. 
> Continuing the internships for underrepresented groups through 
> Outreachy.org
> The third period of Outreachy internships is underway and we have six 
> interns for six different Apache projects 
> https://cwiki.apache.org/confluence/display/EDI/2020-11-25+Outreachy+Meeting+notes \
> . We secured $52,000 in sponsorship from Google to continue with this program for \
> one more year. The sponsorship will be processed in March 2021.   
> FY2022 planning
> The findings and recommendations from the research completed in FY2021 
> will be the platform  for taking action in FY2022. The D&I committee 
> will have the following goals in FY2022: 
> 
> Act on the findings and recommendations from the research done in FY2021
> Continue the Outreachy Internships
> Re-application of the community survey to measure changes since the 
> survey was last done in 2020. 
> The ultimate objective is to scope and define a project that will help 
> us take the current state of D&I at the ASF to better neights. We will 
> partner with Bitergia again, this is the firm that conducted the 
> research and ran the ASF community survey in 2020. One of the 
> alternatives we're strongly considering is the creation of a program 
> that helps podlings in the incubator develop strong practices for 
> inclusion, enabling the projects to be diverse from the moment they 
> graduate from incubation. This is still one are of consideration, and 
> we'll have the final selection by the end of the quarter. 
> 
> 
> 
> > Fundraising http://apache.org/foundation/contributing.html
> 
> As was noted in prior quarterly reports, Fundraising continues to move 
> along well operationally. In addition to performing regular renewals, 
> we are further honing our processes by experimenting with automation 
> and tooling to augment our work. In this quarter, we are pleased to 
> note that all ApacheCon sponsorships have completed and closed in the 
> early quarter. Additionally, we managed to continue business-as-usual 
> during a very busy December as the foundation onboarded a new 
> accounting provider and platform.
> 
> We continue maintaining cautious optimism as we weather the current 
> pandemic with our Sponsors and are tremendously thankful for the 
> continued sponsorship despite the hard times. While we regret that two 
> Bronze sponsors chose not to renew their sponsorship this quarter, we 
> are thrilled to welcome a new Platinum Sponsor, Gold Sponsor, Silver 
> Sponsor, and Bronze Sponsor! This growth in sponsorships is a heart 
> warming indication that the amazing work done here at The ASF is 
> recognized and appreciated in the global community. To that point, we 
> are pleased to see that this quarter saw a higher than typical number 
> of individual donations to the foundation.
> 
> The joy we feel from the continued support of our individual and 
> corporate sponsors simply cannot be overstated. In the tough times 
> leading into and during the initial days of the pandemic, like many 
> others, we just did not know what to expect. After all, the only income 
> our all-volunteer-led foundation receives comes from sponsorships. The 
> ASF is known to house projects that creates industries, evolves the 
> technology landscape, improves the world we live in - and we do it in a 
> way that is fair and equitable to all who participate regardless of 
> background. This is all entirely possible because of the generosity of 
> our sponsors… especially during difficult days.
> 
> With a truly humble and grateful heart: THANK YOU for continuing to 
> support us during this storm.
> 
> The list of all Sponsors is available at 
> http://apache.org/foundation/thanks . To become an ASF Sponsor, visit 
> http://apache.org/foundation/sponsorship.html . To make a one-time or 
> monthly recurring donation, please visit https://donate.apache.org/ .
> 
> 
> 
> = = =
> 
> Report prepared by Sally Khudairi, Vice President Marketing & 
> Publicity, with contributions by Rich Bowen, Vice President 
> Conferences; Mark Cox, Vice President Security; Griselda Cuevas, Vice 
> President Diversity & Inclusion; Sharan Foga, Vice President Community 
> Development; Christian Grobmeier, Vice President Data Privacy; Myrle 
> Krantz, Treasurer; Daniel Ruggeri, Vice President Fundraising; and Mark 
> Thomas, Vice President Brand Management.
> 
> For more information, subscribe to the announce@apache.org mailing list 
> http://apache.org/foundation/mailinglists.html#foundation-announce and 
> visit http://www.apache.org/ , the ASF Blog at http://blogs.apache.org/ 
> , the @TheASF on Twitter https://twitter.com/TheASF , and LinkedIn 
> https://www.linkedin.com/company/the-apache-software-foundation .
> 
> (c) The Apache Software Foundation 2021.
> 
> # # #
> 
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