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List:       apache-announce
Subject:    =?UTF-8?Q?The_Apache_Software_Foundation_Operations_Summary:_1_November_?= =?UTF-8?Q?2020_-_31_Janua
From:       "Sally Khudairi" <sk () apache ! org>
Date:       2021-03-15 15:23:02
Message-ID: add46dca-fdcd-4f9d-bee4-7602deb341ea () www ! fastmail ! com
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[this report is available online at https://s.apache.org/Q3FY2021 ]

FOUNDATION OPERATIONS SUMMARY

Third Quarter, Fiscal Year 2021 (November 2020 - January 2021)

"We're proud to be a part of the ASF community and look forward to continued support \
of its mission to provide Open Source software for the public good." —Joel Marcey, \
Open Source Developer Advocate and Ecosystem Lead at Facebook (ASF Platinum Sponsor)



> Conferences and Events http://apachecon.com/ 

We held no events during the reporting period.

We have begun discussion of dates and details for ApacheCon 2021, and expect to have \
an announcement by March 1st. This event will, once again, be an online-only event.

Please watch @apachecon (on Twitter) for that announcement.


> Community Development http://community.apache.org/ 

During December an Apache Roadshow China was held in conjunction with COSCon. The \
event was a great success and we are looking forward to participation at future \
events.

A key theme this quarter was communication and ensuring our community was being kept \
informed of what is happening. As a result, we have been experimenting with a new \
format for the Apache News Roundup have been trialling it with the community. A range \
of short videos have been created focussed on different but hopefully useful topics. \
Feedback from the community has been extremely positive.

We applied for and were accepted for an online booth at FOSDEM. Throughout January \
most of our efforts were focussed on preparing for our participation at FOSDEM. Even \
with the very short timeframe,  several of our volunteers worked quickly and \
efficiently to put together an online presence for us during the event.

A request has been received to try and establish an Apache Local Community (ALC) in \
Nigeria so we are currently looking for an ASF member or PMC members from any Apache \
project that live locally that can become the main point of contact. These are part \
of the minimum requirements for governance when establishing a new ALC group.

We are in the final stages of our Google Summer of Code (GSoC) application so have \
also been gathering ideas from our projects.

Our mailing list has seen a large increase in traffic this quarter. Some of the \
increase is related to GSoC proposal requests being received from our projects. Yet \
even with the break for the holidays, it was good to see our discussion activity \
grow.  


> Committers and Contributions http://apache.org/licenses/contributor-agreements.html \
> 

Over the past quarter, 1,424 contributors committed 64,101 changes that amount to \
35,706,852 lines of code across Apache projects. The top 5 contributors, in order, \
were: Andrea Cosentino (1,544 commits), Xiang Xiao (1,301 commits), Jean-Baptiste \
Onofré (971 commits), Kaxil Naik (907 commits), and Gary Gregory (878 commits).

All individuals who are granted write access to the Apache repositories must submit \
an Individual Contributor License Agreement (ICLA). Corporations that have assigned \
employees to work on Apache projects as part of an employment agreement may sign a \
Corporate CLA (CCLA) for contributing intellectual property via the corporation. \
Individuals or corporations donating a body of existing software or documentation to \
one of the Apache projects need to execute a formal Software Grant Agreement (SGA) \
with the ASF.

During Q3 FY2021, the ASF Secretary processed 198 ICLAs, 4 CCLAs, and 16 Software \
Grants. History of Apache committer growth can be seen at \
https://projects.apache.org/timelines.html



> Brand Management http://apache.org/foundation/marks/ 

Operations —the work of the Brand Management team falls broadly into one of four \
categories:

providing advice to projects
granting permission to use our marks
trademark transfers and registrations
addressing potential infringements of our marks
As with previous quarters we provided both Apache projects and external parties with \
advice on the correct use of Apache marks in a range of scenarios including branding \
of YouTube channels, Docker images Registrations, publishing, translations of project \
websites, tshirts, and stickers. The COVID-19 pandemic doesn't appear to reduced the \
number of project related events although all of the ones approves this quarter were, \
unsurprisingly, on-line events.

This quarter we worked with the KAFKA project and counsel to develop a KAFKA specific \
branding policy for KAFKA clients and connectors.

Another element of the advice we provide is naming advice for podlings. This quarter \
we provided advice to a project considering applying to join the Apache incubator and \
to three podlings.

Other advice provided this quarter included advice on using non-ASF logos on a \
project website and whether or not a project's mark was registered. We also rejected \
a mid-directed infringement claim for a non-ASF controlled website that just happened \
to be hosted on httpd.

Registrations

This quarter we started the process of updating the official ASF address associated \
with our registrations. There are costs associated with this process but we still \
anticipate brand expenditure for this year to remain within budget.

The APACHE IGNITE registration for China completed this quarter.

The registrations for APACHE and APACHE FLINK in China, BROOKLYN in the US continued \
to progress this quarter. 

We worked with counsel and the current registrants to progress the transfer of \
ownership of the APISIX marks in China and SERVICECOMB marks in the US and EU to the \
ASF.

Infringements

This quarter we saw an increase in people and organisations using derivations of the \
Apache License, version 2 without changing the primary branding of the license. While \
we do not object to the creation of such derivative licenses, we do want to ensure \
that they do not cause

confusion amongst end-users. Therefore, we monitor for such licenses and work with \
the authors to ensure that the licenses are clearly branded so that they will not be \
confused with the Apache License, version 2.

We have made some progress towards addressing infringing products sold in various \
online stores but have not yet resolved these issues.

It is usually members of our project communities who are first to identify potential \
infringements. This quarter we provided advice to a number of PMCs as to the best \
approach to take to address a potential infringement.

And finally…

The Brand Management team welcomes your comments and suggestions as well as any \
questions you might have. Please see https://www.apache.org/foundation/marks/contact \
for our contact details.


> Security http://apache.org/security/ 

We continued to work on handling incoming security issues, keeping projects reminded \
of their outstanding issues, allocation of CVE names, and other general oversight and \
advice.

For Q3 we tracked 138 new vulnerability reports across 47 projects. Those reports led \
to 36 published CVE vulnerabilities.  The previous Q3 for comparison was 95 reports \
leading to 41 CVE.

We published a security report for calendar year 2020: \
https://s.apache.org/SecurityReport2020

The CVE project released a new automation API and the ASF became the first \
organisation to get a live CVE name using it. Instead of the security team holding a \
pool of names requested in advance we now allocate them on demand, with the service \
taking care of emails to the PMC and other previously manual parts of the process.  \
We released an internal tool providing projects dealing with security issues a way to \
edit, validate, and submit their entries to Mitre.  We aim to have the CVE database \
updated within a day of an issue being published. We expect more automation available \
during 2021 allowing us to streamline the CVE process for projects even further.


> Privacy http://apache.org/foundation/policies/privacy.html 

A few questions were answered on the privacy list. Most of the requests were around \
our use of the mailing lists. It was recommended that any person, who has privacy \
concerns over mailing list data, is redirected to vp-privacy@ or to the privacy@ list \
directly (if the request is not sensitive itself).

A GIT repository was created for working on policies. Apart from that, privacy did \
not handle critical issues so far. In the next few weeks we will see working drafts \
for mailing list archives.


> Treasury and Financial Statement --map against \
> https://s.apache.org/FY2019AnnualReport 

The Treasurer, Myrle Krantz, and the Assistant Treasurer, Trevor Grant have \
contributed to keeping The Foundation in excellent fiscal shape with all tax and \
compliance forms filed on time. Latest public filings can be found at \
http://www.apache.org/foundation/records/. We have advised that officers minimize \
expenses until there is more certainty in global economic outlooks.  Officers have \
done an excellent job at cost control throughout the fiscal year, and we hope that in \
the coming fiscal year that the need for austerity will be reduced.

We transitioned, this quarter, from accounting provided by Virtual to accounting \
provided by IgniteSpot.  Benefits we have seen from this transition include:


better transparency into accounting and smoother budgeting processes by moving from \
QuickBooks Enterprise to QuickBooks Online, better automation of our processes via \
the integration of QuickBooks Online with Bill.com and our banking solutions, and \
reduced costs. We are pleased with the enthusiastic support IgniteSpot has provided \
Fundraising with invoicing and reporting, and we hope to see this continue.  The \
transition has forced us to examine our internal processes, and given us \
opportunities to improve them.


In the process of transitioning accountants, we have also transitioned PEO providers. \
We now employ ADP Total Source directly.  In addition we have transitioned to a new \
physical mailing address and a new registered agent.  We thank Greg Stein, David \
Nalley, and Ruth Suehle for the truly excellent collaboration which made a change of \
this extent possible.

We thank Virtual for their many years of service.  The Apache Software Foundation \
would not be where we are today without the tireless efforts of Virtual to modernize \
our accounting processes and make them sustainable.

In all, the transition has been extremely smooth.  Our books were imported without \
difficulties.  Thanks to the work Myrle Krantz and Greg Stein performed earlier this \
year to introduce bill.com, there were no interruptions in our vendor payments.  And \
thanks to heightened attention by Sally Khudairi, and Daniel Ruggeri and IgniteSpot, \
there were no interruptions to sponsor invoicing.

The financial report has a few more details than past quarterly reports.  We have \
adjusted reporting to include mention of restricted funds.

ASF Treasury has gone above and beyond to support fundraising this quarter.  In \
particular, to make possible a two year platinum sponsorship before the end of the \
sponsor's fiscal year, Myrle Krantz, with support from Greg Stein, and direction from \
Sally Khudairi interfaced with a sponsor's PO system and generated and submitted last \
minute estimates and invoices.  This team worked through multiple iterations over the \
course of several hours on New Year's Eve and New Year's Day to get it right.  This \
was possible, in part, because the ASF Treasury now has access to our own books via \
QuickBooks Online.

We have added a bank account at TDBank to our mix of financial instruments.  The \
majority of our cash remains in a CDARS account at Boston Private which provides FDIC \
insurance for the full amount.

[please see the balance sheet at https://s.apache.org/Q3FY2021 ]


> Diversity and Inclusion http://diversity.apache.org/

Diversity & Inclusion

Q3 of FY2021 focused on wrapping up the first research on the current status of D&I \
at the ASF, securing funds for one more year of Outreachy internships and planning \
for FY2022. Below is a breakdown of these accomplishments.

Wrapping the research on the current status of Diversity and Inclusion at the ASF
This project was composed of two initiatives: The ASF Community Survey and a User \
Experience Research for contributors of underrepresented groups. These two \
initiatives concluded in Q2 and we have a final draft \
https://cwiki.apache.org/confluence/pages/viewpage.action?pageId=173087952 to be \
published in multiple channels, such as research publications and conferences like \
ApacheCon.

Continuing the internships for underrepresented groups through Outreachy.org
The third period of Outreachy internships is underway and we have six interns for six \
different Apache projects \
https://cwiki.apache.org/confluence/display/EDI/2020-11-25+Outreachy+Meeting+notes . \
We secured $52,000 in sponsorship from Google to continue with this program for one \
more year. The sponsorship will be processed in March 2021.  

FY2022 planning
The findings and recommendations from the research completed in FY2021 will be the \
platform  for taking action in FY2022. The D&I committee will have the following \
goals in FY2022: 

Act on the findings and recommendations from the research done in FY2021
Continue the Outreachy Internships
Re-application of the community survey to measure changes since the survey was last \
done in 2020.   The ultimate objective is to scope and define a project that will \
help us take the current state of D&I at the ASF to better neights. We will partner \
with Bitergia again, this is the firm that conducted the research and ran the ASF \
community survey in 2020. One of the alternatives we're strongly considering is the \
creation of a program that helps podlings in the incubator develop strong practices \
for inclusion, enabling the projects to be diverse from the moment they graduate from \
incubation. This is still one are of consideration, and we'll have the final \
selection by the end of the quarter. 

 

> Fundraising http://apache.org/foundation/contributing.html

As was noted in prior quarterly reports, Fundraising continues to move along well \
operationally. In addition to performing regular renewals, we are further honing our \
processes by experimenting with automation and tooling to augment our work. In this \
quarter, we are pleased to note that all ApacheCon sponsorships have completed and \
closed in the early quarter. Additionally, we managed to continue business-as-usual \
during a very busy December as the foundation onboarded a new accounting provider and \
platform.

We continue maintaining cautious optimism as we weather the current pandemic with our \
Sponsors and are tremendously thankful for the continued sponsorship despite the hard \
times. While we regret that two Bronze sponsors chose not to renew their sponsorship \
this quarter, we are thrilled to welcome a new Platinum Sponsor, Gold Sponsor, Silver \
Sponsor, and Bronze Sponsor! This growth in sponsorships is a heart warming \
indication that the amazing work done here at The ASF is recognized and appreciated \
in the global community. To that point, we are pleased to see that this quarter saw a \
higher than typical number of individual donations to the foundation.

The joy we feel from the continued support of our individual and corporate sponsors \
simply cannot be overstated. In the tough times leading into and during the initial \
days of the pandemic, like many others, we just did not know what to expect. After \
all, the only income our all-volunteer-led foundation receives comes from \
sponsorships. The ASF is known to house projects that creates industries, evolves the \
technology landscape, improves the world we live in - and we do it in a way that is \
fair and equitable to all who participate regardless of background. This is all \
entirely possible because of the generosity of our sponsors… especially during \
difficult days.

With a truly humble and grateful heart: THANK YOU for continuing to support us during \
this storm.

The list of all Sponsors is available at http://apache.org/foundation/thanks . To \
become an ASF Sponsor, visit http://apache.org/foundation/sponsorship.html . To make \
a one-time or monthly recurring donation, please visit https://donate.apache.org/ .



= = =

Report prepared by Sally Khudairi, Vice President Marketing & Publicity, with \
contributions by Rich Bowen, Vice President Conferences; Mark Cox, Vice President \
Security; Griselda Cuevas, Vice President Diversity & Inclusion; Sharan Foga, Vice \
President Community Development; Christian Grobmeier, Vice President Data Privacy; \
Myrle Krantz, Treasurer; Daniel Ruggeri, Vice President Fundraising; and Mark Thomas, \
Vice President Brand Management.

For more information, subscribe to the announce@apache.org mailing list \
http://apache.org/foundation/mailinglists.html#foundation-announce and visit \
http://www.apache.org/ , the ASF Blog at http://blogs.apache.org/ , the @TheASF on \
Twitter https://twitter.com/TheASF , and LinkedIn \
https://www.linkedin.com/company/the-apache-software-foundation .

(c) The Apache Software Foundation 2021.

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